Policies & Terms
The following policies govern your relationship with the British Royalist Society and Royalist Campaign Ltd. Please select a policy below to read its full terms.
1. Who We Are
The British Royalist Society is operated by Royalist Campaign Ltd, a company limited by guarantee registered in England and Wales (company number 12085309). Our registered address is available on request. We are the data controller for the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
For all data protection enquiries, please contact our Data Protection Officer at contact@theroyalists.org.uk.
2. What Personal Data We Collect
We may collect and process the following categories of personal data:
- Identity data: title, first name, last name, date of birth, gender
- Contact data: email address, telephone number, postal address
- Membership data: membership type, membership ID, date of joining
- Technical data: IP address, browser type, pages visited, cookies
- Communications: correspondence sent to or received from you
- Volunteer data: areas of interest, eligibility information, application details
3. How We Collect Your Data
We collect personal data through the following means:
- Membership application and payment via our website
- Volunteer application forms submitted via our website
- Event registration forms including rally registrations
- Direct correspondence by email, post or telephone
- Cookies and analytics tools when you use our website
4. Legal Basis for Processing
We process your personal data on the following legal bases under UK GDPR Article 6:
- Contract: processing necessary to fulfil your membership or volunteer agreement
- Legitimate interests: communicating with members and supporters about our activities
- Legal obligation: compliance with Companies Act 2006 and other applicable legislation
- Consent: where you have explicitly consented, such as subscribing to our mailing list
5. How We Use Your Data
- To administer your membership and process payments
- To send you Society newsletters, updates and communications
- To process and respond to volunteer applications
- To send you birthday and seasonal greetings as a member benefit
- To manage events and send attendance confirmations
- To comply with legal and regulatory obligations
- To improve our website and member experience
6. Who We Share Your Data With
We do not sell your personal data to third parties. We may share your data with:
- Brevo (Sendinblue SAS) — our email and CRM platform, based in the EU
- SureCart — our payment processing platform
- Stripe — our payment gateway, for processing card transactions
- Hostinger — our website hosting provider
- Professional advisers including lawyers and accountants where necessary
- HMRC, Companies House and other regulatory bodies where required by law
7. Data Retention
We retain personal data only for as long as necessary. Membership records are retained for a minimum of six years following the end of a membership in accordance with statutory requirements. Volunteer application data is retained for two years. You may request deletion of your data at any time, subject to our legal obligations.
8. Your Rights
Under UK GDPR, you have the following rights:
- The right to access your personal data
- The right to rectification of inaccurate data
- The right to erasure ("the right to be forgotten")
- The right to restrict processing
- The right to data portability
- The right to object to processing based on legitimate interests
- Rights in relation to automated decision-making and profiling
To exercise any of these rights, please contact us at contact@theroyalists.org.uk. We will respond within one calendar month.
9. Complaints
If you believe we have not handled your personal data correctly, you have the right to lodge a complaint with the Information Commissioner's Office (ICO) at ico.org.uk or by calling 0303 123 1113.
10. Changes to This Policy
We may update this Privacy Policy from time to time. The date at the top of this page will reflect the most recent revision. Continued use of our website or services following any update constitutes your acceptance of the revised policy.
1. Introduction
These Terms of Service govern your use of the British Royalist Society website at royalistsociety.org.uk and your membership of the Society. By accessing our website or becoming a member, you agree to be bound by these terms. These terms are governed by the laws of England and Wales.
2. The Society
The British Royalist Society is operated by Royalist Campaign Ltd, a company limited by guarantee registered in England and Wales (company number 12085309). References to "the Society", "we", "us" or "our" refer to Royalist Campaign Ltd and the British Royalist Society.
3. Membership
Membership of the Society is open to individuals who meet the eligibility criteria set out on our membership page. By applying for membership you confirm that:
- You are a citizen of the United Kingdom
- You are at least 16 years of age
- You are in sympathy with the aims and objects of the Society
- The information you have provided is accurate and complete
The Society reserves the right to refuse or revoke membership at its absolute discretion.
4. Membership Fees
Annual membership fees are payable in advance and will renew automatically unless cancelled. Life membership is a one-time payment conferring membership for the lifetime of the member. All fees are non-refundable except where required by the Consumer Rights Act 2015 or other applicable legislation.
5. Acceptable Use
In using our website and services, you agree not to:
- Use the website for any unlawful purpose or in any way that breaches applicable laws or regulations
- Transmit any unsolicited or unauthorised advertising or promotional material
- Impersonate any person or misrepresent your affiliation with any person or organisation
- Attempt to gain unauthorised access to any part of the website or its related systems
- Engage in conduct that brings the Society into disrepute
6. Intellectual Property
All content on this website including text, images, logos and design is the property of Royalist Campaign Ltd or its licensors and is protected by copyright. You may not reproduce, distribute or create derivative works from our content without prior written permission.
7. Limitation of Liability
To the fullest extent permitted by law, the Society excludes all liability for any loss or damage arising from your use of our website or services. Nothing in these terms excludes liability for death or personal injury caused by our negligence, fraud or fraudulent misrepresentation, or any other liability that cannot be excluded under English law.
8. Termination
We may suspend or terminate your membership or access to our services at any time if you breach these terms. You may cancel your annual membership at any time by contacting us at contact@theroyalists.org.uk.
9. Governing Law
These terms are governed by the laws of England and Wales. Any disputes shall be subject to the exclusive jurisdiction of the courts of England and Wales.
10. Contact
For any queries regarding these terms, please contact us at contact@theroyalists.org.uk.
1. What Are Cookies
Cookies are small text files placed on your device when you visit a website. They are widely used to make websites work more efficiently and to provide information to website operators. This policy explains how the British Royalist Society uses cookies on royalistsociety.org.uk.
2. Types of Cookies We Use
- Strictly necessary cookies: essential for the website to function, including session management and security. These cannot be disabled.
- Functional cookies: remember your preferences and settings to improve your experience.
- Analytics cookies: help us understand how visitors use our website so we can improve it. We use Google Analytics for this purpose.
- Marketing cookies: used to track visitors across websites for advertising purposes. We do not currently use marketing cookies.
3. Third Party Cookies
Some cookies on our site are set by third parties including Google Analytics, Stripe and Brevo. These parties have their own privacy policies which govern how they use that data.
4. Managing Cookies
You can control and delete cookies through your browser settings. Please note that disabling certain cookies may affect the functionality of our website. For more information on managing cookies, visit allaboutcookies.org.
5. Your Consent
By continuing to use our website, you consent to our use of cookies as described in this policy. You may withdraw your consent at any time by adjusting your browser settings or contacting us at contact@theroyalists.org.uk.
1. Introduction
The British Royalist Society values the contribution of its volunteers and is committed to ensuring a positive and productive volunteering experience. This policy sets out the terms under which individuals volunteer with the Society.
2. Nature of the Relationship
Volunteering with the Society is entirely voluntary. The volunteer relationship is not an employment relationship and does not give rise to any contractual obligations between the volunteer and Royalist Campaign Ltd. Volunteers are not entitled to any financial remuneration. Either party may end the volunteer relationship at any time and for any reason without notice.
3. Eligibility
To volunteer with the Society, you must:
- Be at least 18 years of age
- Be a citizen of the United Kingdom
- Be proficient in the English language
- Be in sympathy with the aims and objects of the Society
4. Conduct
Volunteers are expected to:
- Act at all times in a manner consistent with the values and reputation of the Society
- Follow the reasonable instructions of the Society's officers and Council members
- Maintain confidentiality in respect of any sensitive information obtained during their volunteering
- Not make public statements on behalf of the Society without prior authorisation
- Comply with all applicable laws and regulations
- Treat fellow volunteers, members and officers with courtesy and respect
5. Data Protection
Volunteers' personal data will be processed in accordance with the Society's Privacy Policy. Volunteers must also comply with the Society's data protection obligations when handling the personal data of members or other individuals in the course of their volunteering activities.
6. Termination
The Society reserves the right to terminate a volunteer's engagement at any time without notice, including where a volunteer has breached this policy, brought the Society into disrepute, or where their conduct is otherwise inconsistent with the Society's values.
7. Queries
For any queries regarding this policy, please contact us at contact@theroyalists.org.uk.
1. Our Commitment
The British Royalist Society is committed to the Seven Principles of Public Life. We take complaints seriously and aim to resolve them promptly, fairly and consistently.
2. What You Can Complain About
You may use this procedure to complain about:
- The conduct of a member, volunteer or officer of the Society
- The standard of service you have received if purchasing from us
- How your personal data has been handled
- A decision made by the Society that affects you
3. How to Make a Complaint
All complaints should be submitted in writing to contact@theroyalists.org.uk. Please include:
- Your full name and contact details
- A clear description of your complaint
- The date(s) on which the relevant events occurred
- Any supporting documentation
- The outcome you are seeking
4. How We Will Handle Your Complaint
We will acknowledge receipt of your complaint within five working days. We aim to provide a full response within 28 calendar days. Where a complaint is complex, we may require additional time and will keep you informed of progress.
5. Escalation
If you are not satisfied with our response, you may escalate your complaint to the Chairman of the Society by writing to contact@theroyalists.org.uk marked for the attention of the Chairman. The Chairman's decision shall be final in respect of internal complaints.
6. Data Protection Complaints
If your complaint relates to the handling of your personal data, you have the right to escalate directly to the Information Commissioner's Office (ICO) at ico.org.uk at any time, regardless of whether you have first raised the matter with us.
7. Vexatious Complaints
We reserve the right to decline to investigate complaints that are frivolous, vexatious, or made in bad faith. Where a complaint is determined to be vexatious, we will notify you in writing.
